PetroDiesel — Fuel Station Management

Fuel retail reconciles in a way no standard ERP module expects: dip readings against nozzle totalisers against cash collected against credit issued, per shift, per nozzle, per attendant. Shortages need to be attributable to a shift before the next one starts. Across three sites, this was being reconciled on paper the following day, by which point nobody could say which shift the shortfall belonged to.

A custom fuel billing module on Frappe capturing nozzle-level entries with opening and closing totaliser readings, tank dips and density, then reconciling against cash, card and credit at shift close — so a variance is attributed while the attendant is still on site. Credit customers carry outstanding limits enforced at the point of sale rather than reviewed monthly. Role-based access separates cashier, shift manager and owner: a cashier can bill but cannot adjust a reading. Thirty-plus reports were built against what the operators actually asked for each morning — daily summary, credit outstanding ageing, cashier-wise sales, nozzle-wise throughput, shift variance — surfaced as a real-time dashboard rather than an export.